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Employment, Volunteer, and Internship Opportunities

On this page:   Employment  | Volunteer Opportunities  | Remote Volunteer and Internship Opportunities  | Internships  | Portland History Docents Program



POSTING DATE: November 28, 2022

Working with and reporting to the Director of Institutional Advancement, the Grants Specialist is responsible for managing MHS' grants program, which includes stewarding and building relationships with a small and growing number of private and corporate foundations, as well as government funders. The Specialist develops the annual grants fundraising strategy, identifying and assessing new potential funders, writing a variety of proposals and reports, and tracking deadlines. They work closely with the Management Team, program leaders, and Advancement colleagues to support MHS' ambitious 2022-27 Business Plan goals. This position requires strong writing, project management, analytical, and computer skills.

Download full job description and application requirements.

Volunteer at MHS

Volunteer indexing Civil War soldier names, 2013

Updated September 2022: MHS is still limiting the number of people in our physical spaces at one time. Therefore, we are unable to host in-person volunteers at this time. MHS will re-evaluate this policy in accordance with government recommendations, and our ability to provide a safe environment.

As always, we welcome remote and online volunteers. All current remote and online opportunities are posted below.

Thank you for your understanding. We're looking forward to welcoming back volunteers as soon as safely possible. We miss our dedicated team of volunteers immensely!

Remote Volunteer and Internship Opportunities

"Scituate," Brunswick, 1738

"Scituate," Brunswick, 1738


We need your help transcribing some of our most significant manuscript collections. Maine Historical Society received a grant in the summer of 2020 from the National Endowment for the Humanities to fully digitized three collections: The Kennebec Proprietors, Pejepscot Proprietors and the Barclay Collection (Learn more about the project). In addition to digitization, MHS is dedicated to transcribing at least 50% of these collections for easier access to their historic content. Once completed, the digital representation of these collections and their transcriptions will be available through Maine Memory Network.

To complete the transcriptions, MHS is working with Zooniverse—a crowdsourcing organization that helps institutions capture data about their collections with the help of volunteers from all over the world. We are so pleased to be able to take advantage of Zooniverse's new full-text transcription features to engage with our volunteers and members safely from home, while connecting with new volunteers far and wide. In addition to transcribing, there are talk boards where volunteers can ask questions about the project and the history surrounding the collections.

MHS's transcription project is one of the first launched by Zooniverse. Transcriptions are waiting to be completed now and many more will be added soon as Zooniverse continues to refine the way transcriptions are captured—so keep checking back for new content and transcription tools.

How to Help:

  1. Visit MHS's Beyond Borders Zooniverse page.
  2. Create a free account (or explore as a guest).
  3. Click 'get started' to review a short tutorial and begin transcribing historic manuscripts from the comfort of your own home!

If you have questions about the project or are interested in a more dedicated roll in this project--as an intern to reconcile and prepare transcriptions--contact Henry Caiazzo at
Questions about transcription volunteering? Contact Tiffany Link at


Librarian and intern looking at newspaper

Beyond Borders Project

Remote internships pertaining to the Beyond Borders transcription project are available. Internships include reconciling (reviewing) transcriptions created on the Zooniverse platform and other tasks pertaining to preparing transcriptions for online presentation. If you are interested in a Beyond Borders project internship, the please contact Henry Caiazzo at

MHS is unable to host in-person internships until further notice. Thank you for your understanding. Hosting internships is an important part of MHS' mission to support the historical community. We are working to provide safe alternatives to traditional in-person internships.

Portland's History Docents Program

PHD program graduates

Portland's History Docents Program (PHD) is a collaborative effort by Greater Portland Landmarks, Maine Historical Society, Tate House Museum, Victoria Mansion, the Maine Narrow Gauge Railroad and Museum, the Fifth Maine Regiment Museum, Eastern Cemetery, and Spring Point Lighthouse.

Each spring, these organizations join forces to provide a nine-week training program for new prospective volunteer guides at each organization's respective museum site. Several weeks of lively and informative talks and presentations take place at MHS, combined with site visits to each partnering organization.

Upon graduation, PHD participants become eligible to volunteer at the site(s) of their choice, and training at those sites is scheduled on an individual basis. Graduates are asked to commit to a year of volunteer time. At MHS, docents facilitate programming for the Wadsworth-Longfellow House, conduct the Old Port Walking Tour, and assist with visiting educational groups.

Cost is $30, or $20 with a valid student I.D. Applications for the program are processed through Greater Portland Landmarks beginning. For more information on the PHD program or to fill out an application, visit the Portland History Docent website.